PF & ESI Compliance Services

Comprehensive Management of Employee Social Security (EPF & ESIC) Compliance

Provident Fund (PF), managed by the Employee Provident Fund Organization (EPFO), and the Employee State Insurance (ESI), managed by the Employee State Insurance Corporation (ESIC), are essential social security schemes for employees in India. Compliance with these acts is mandatory for most establishments and requires meticulous calculation, timely payment, and accurate electronic filing. HVJ & Associates offers end-to-end services for PF and ESI compliance, safeguarding your business from penalties and ensuring statutory benefits for your employees.

Understanding PF (EPF) and ESI (ESIC) Applicability

Both schemes are based on the employee count and salary ceiling of the establishment.

1. Employees’ Provident Fund (EPF)

• Applicability: Mandatory for all establishments employing 20 or more employees.
• Benefit: Provides a lump sum to the employee upon retirement or resignation.
• Contribution: Typically 12% of the basic wages (Basic + Dearness Allowance) from the employer and 12% from the employee.

2. Employees’ State Insurance (ESI)

• Applicability: Mandatory for factories and establishments employing 10 or more employees (or 20 in some states) with a minimum salary of up to ₹21,000 per month.
• Benefit: Provides monetary, medical, and other health benefits for the employee and their family.
• Contribution: A percentage of the gross salary is contributed by the employer (currently 3.25%) and the employee (currently 0.75%).

End-to-End Compliance Services

HVJ & Associates ensures seamless management of the entire compliance lifecycle for both PF and ESI.

1. Registration & Setup

• PF Registration: Obtaining the EPF Establishment Code for businesses meeting the threshold.
• ESI Registration: Securing the ESI Code Number for factories and establishments.
• Employee Enrolment: Assistance in generating the Universal Account Number (UAN) for PF-eligible employees and the e-Pehchan Cards for ESI-covered staff.

2. Monthly Contribution & Remittance

• Calculation: Accurate calculation of the employee’s deduction and the employer’s share based on the prescribed wage limits and percentages.
• Challan Generation: Timely generation and remittance of the monthly statutory contributions through the respective online portals.
• Deadline Adherence: Ensuring deposits are made before the 15th of every succeeding month to avoid interest and penal damages.

3. Return Filing & Record Keeping

• PF Returns: Filing the Electronic Challan cum Return (ECR) monthly on the EPFO unified portal.
• ESI Returns: Submission of the half-yearly ESI Returns (by May 11th and November 11th) and ensuring the timely filing of nil returns where applicable.
• Documentation: Maintenance of statutory records, registers of attendance, wages, and contributions for inspection readiness.

Employee and Authority Liaison Services

We go beyond routine filing to provide support for employees and act as the liaison with authorities.

• Employee Claims: Facilitating employees in processing PF Transfer (upon switching jobs), Withdrawals, and Pension Claims.
• ESI Benefit Claims: Assisting employees in applying for various ESI benefits (e.g., medical, sickness, maternity claims).
• Inspection Handling: Coordinating with clients to effectively manage and attend inspections by EPFO and ESIC statutory authorities.
• Dispute Resolution: Providing representation and support in quasi-judicial inquiries (e.g., under EPF Section 7A).

Next Step: Protect Your Business from Compliance Penalties

Non-compliance with PF and ESI can lead to significant financial penalties, interest charges, and potential legal prosecution.